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Making Changes to Resources

Last Updated: Nov 13, 2017 04:00PM EST

The more organized your resources are in AgSquared, the more accurately you’ll be able to track your costs.  When you add resources to your account, it is important take a moment to think about about how you use each resource on your farm, as well as the unit of measurement in which you typically purchase and/or apply each resource.  Thinking about how you want to track your resources from the beginning will make it easier for you to allocate and track the costs of your resources as you use them throughout the season.

If you find yourself needing to change the details (i.e. cost, unit of measurement) of your resources throughout the season you can do so in AgSquared, however it may have an impact on how your costs are being tracked in your account.  See below:

If you update the cost of a resource, its new cost will be applied to all activities to which that resource has been assigned, both in the past and future:

For example, if you update a staff member’s wage to reflect a wage increase, all future and existing labor and cost records associated with that staff member will reflect the new wage.  The same is true for supply and machinery costs.  For example, If the cost of gas rises and your hourly operation rate for your tractor goes up, updating this increase in your original tractor resource will by default adjust the cost of all associated tractor activities to date.  To avoid this, you’ll need to create a new tractor resource with the updated operation rate which you can then allocate to all future activities without altering your previously completed ones.

If you change the way you track costs for a given resource (e.g. from cost per unit to cost per hour), your original costs will be saved and all subsequent costs will be tracked in the new unit:

An example of this scenario is if you are tracking the cost of your tractor use based solely on fuel costs, but then instead decide to track its operation by the hour. When you update your tractor to be tracked by hour, the costs of your previous tractor activities will be saved, and all new tractor activities will be tracked in hour. Additionally, when you look up your tractor usage in a crop or planting’s cost tab, each tractor cost will be displayed as a “use” (not by the new measurement), as is shown in the Kubota Tractor Machinery in the Cost Tab below.

The same is true if you change a resource’s unit of measurement category, for example from weight to volume. Once you make a change to your unit of measurement category, when you look your resource costs in a crop or planting’s cost tab, each cost record will be displayed as a "use", as is shown with the Boric Acid supply in the Cost Tab below:  

Note: Both Boric Acid and Kubota Bx25 have the number of uses appearing in their Quantity Column

Deleting a resource removes all associated costs in tabs:

If you delete a resource, any record of that resource being applied to a crop or planting will disappear, along with any costs that were allocated to plantings. If you want to just stop tracking the cost of any given resource, but want keep that resource in your account, you can do so my unchecking Track Cost by Activity checkbox.  If at any point you want to tracking the costs of that resource again, all you need to do is recheck the cost tracking checkbox for that resource and all of the past costs associated with that resources will re-appear.

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