Support Center

Advanced Scheduling

Last Updated: Nov 13, 2017 02:44PM EST
The AgSquared Calendar has scheduling options designed specifically for farms that allow you to create flexible activities which are integrated with not only your crop plan, but also with other activities in your calendar:

Table of Contents:

1. Floating - Floating Activities can be scheduled over the course of days, weeks, months and even years and “float” for an assigned duration of time (days, weeks, and even months).
2. Repeating - Repeating Activities can be set to appear on the Calendar at a specific interval for as long and as often as you designate.
3. Dependent - Dependent Activities are activities that are carried out independently but are linked together in a sequence.  In a sequence of two activities, the second activity is dependent on the first one and is assigned to occur a set amount of time after the completion of the first activity.
4. Combinations - You can combine almost any of the Scheduling features as way to customize your farm schedule and build a Calendar that provides you with maximum flexibility.

 

1. Floating Activities

If you are not sure exactly when an activity will occur or how long it will take but know that it needs to happen within a certain time frame, you can account for this by creating a Floating Activity in your Calendar. Floating activities can be scheduled over the course of days, weeks, months and even years

Any activity can be made into a floating activity in the Edit or New Activity form by checking the Floating box in the Scheduling section.  Select the date that would like your floating activity to start, as well as its range (see below):




In the Calendar, floating activities appear on all dates within the floating range selected and are marked by an F:



When you mark a floating activity as complete, the activity will no longer appear in any of the preceding or subsequent dates within the floating range.  

Note: Floating activities cannot be created for dates in the past.
 

2. Repeating Activities

Repeating activities are activities that happen more than once on your farm at a certain interval.  Repeating activities can appear on the calendar at a specific interval for as long and as often as you designate.  Creating repeating calendar activities is an efficient and time-saving strategy to use when scheduling activities that occur on your farm on a regular basis.

You can designate any activity as repeating in the New or Edit Activity form by checking the Repeating box:



A repeating activity must have a start date, which is entered into the box titled When:



Once you have entered a start date, you'll need to select the interval (daily, weekly, monthly, or yearly) at which the activity will repeat.  Depending on the interval, the next step is to choose the frequency at which the activity will repeat.  Each of the different intervals include specific scheduling boxes based on their frequency:

1. The daily repeat schedule box includes the number of days between repetitions:



2. The weekly repeat schedule box includes the number of weeks between repetitions, as well as the days of the week that the repetition occurs:



3. The monthly repeat schedule box includes the number of months between repetitions as well as the option of assigning the activity to repeat on a specific Day of the month or Day of the week of a given month:
  • Day of the month - if an activity is scheduled to occur on a specific calendar day of a given month it will reoccur on that calendar day every month.  For example if you chose Feb 12th, the repeating activity will occur on the 12th of each subsequent month until the end of the repeating activity sequence.                                                                                                                                                              
  • Day of the week- if an activity is scheduled for the third Tuesday of a given month, the repeating activity will occur on the third Tuesday in each subsequent month.




4. The yearly repeat schedule box includes the number of years between repetitions:



Finally, select when you would like the repeating activity to end:



You can change the details of a repeating activity at anytime by editing the information in the forms above. You can also make changes to a single activity, within a repeating activity sequence.  When you make changes to a repeating activity or a single activity in a repeating activity chain, a box will appear that gives you the option of changing all, some or only this activity in the sequence of repeating activities:
 

3. Dependent Activities


The nature of farm work is that activities are often interdependent (i.e. an activity must be completed before another one can start).  The Dependent scheduling feature in AgSquared allows you to plan for and keep track of these types of activities on your farm as your schedule changes.

In AgSquared, Dependent Activities are activities that are carried out independently but are linked together in a sequence.  In a sequence of two activities, the second activity is dependent on the first one and is assigned to occur a set amount of time after the completion of the first activity.

Dependent Activity Examples: Garlic

Once garlic is harvested, it typically needs to hang in order to cure.  Therefore, we can say that the activity of hanging garlic is dependent upon the activity of harvesting garlic (you cannot hang garlic before it is harvested!).  In the calender below, the dependent activity Hang Garlic to Cure has been set to occur 2 days after the Harvest Garlic activity:

Since the activity Hang Garlic to Cure has been setup as a dependent activity to occur 2 days after the activity Harvest Garlic, the AgSquared calender can automatically adjust the date of when you should hang your garlic if your projected garlic harvest date should change.

Scheduling a Dependent Activity

Dependent Activities can easily be scheduled directly from an activity in the Calendar. See the video below for a quick tutorial (note: video has no sound):




 
You can also create dependent activities by adding a new activity and following the steps below:

1. Enter in the dependent activity you would like to create.  Again, in this example the activity is to Hang Garlic to cure:



2. Then check the Dependent box in the Scheduling section:



3.  Choose the number of days, weeks, months or years you the activity should occur after the activity to which it is dependent.  In this example, the Hang Garlic to Cure activity is being scheduled to occur 2 days after the Harvest Garlic activity (which would have been previously entered into your calendar):
   


Save the dependent activity and it will appear in your Calender with a D next to it:



Now, if you end up harvesting the garlic 4 days later than initially planned and you re-scheduled the Harvest Garlic activity in your calender to reflect this change, the date of the Hang Garlic to Cure activity will automatically re-schedule to occur 2 days after the new harvest date.

Additional information about Dependent Activities

1. There is no limit to the number of activities in a "dependency chain".  For example the Garlic dependent activity chain used in the example above could continue with a range of other dependent activities, such as:

Harvest Garlic >  Hang Garlic to Cure > Clean Garlic > Braid Garlic > Deliver Garlic

2. Dependent activities can also be Repeating and/or Floating.

3. Remember!:  If one a root activity is pushed back or forward, its subsequent dependent activity or activities will automatically be re-scheduled in your Calendar accordingly.
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4. Scheduling Combinations

 

You can combine scheduling options to build customized activities in your farm Calendar that are highly flexible.  Below is an example of how farmers are getting creative with the advanced scheduling features:  
​ 

Repeating/Dependent Activity: After planting Carrot seeds, a farmer irrigates her carrot bed every other day while the carrots are germinating which is approximately 2 weeks.   

To account for this, the farmer created an Irrigate Carrot Bed Activity that Repeats every other day for for 7 occurrences, AND is Dependent on the Direct Sow Carrot Activity and starts 1 day after the completion of the Direct Sow Carrot Activity:



This is what it looks like in the Calendar:


 



 

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